Choosing Your Wedding Planner and Coordinator


Hiring your wedding planner is a very personal decision. Of all your vendors we spend the most time together and work the most hours together. We also carry the biggest responsibility on your wedding day as the go-to for wedding day information. We have to know it all: where the DJ will set up, the time the cake is arriving, the person who's vehicle needs to move, the person the fire marshall wants to speak to when she drives by etc. If you're photographer is out eating for their break but grandpa grabbed you for a dance we have to run and find them to capture the moment. If the bouquet is missing we do our best to create one. While it's not our job to fix what others have done or failed to do, we serve with our whole hearts to make sure your day runs as smoothly as possible, which is why you can't just choose anyone.   

For those of you that love In and Out, shop at Lulu Lemon, purchase BMW's, shop at Trader Joe's etc. I’d like to ask you why? Why not go to McDonald's for a burger, or Walmart for workout pants or gather your groceries at Food 4 Less?

What do these all have in common and why do you choose those over other providers? It's most likely because they provide quality products/services or a positive buying experience. Picking your coordinator or wedding planner is a lot like this. There are many of us to choose from, some with more bells and whistles than others, and many options to weigh, but there is only one that is right for you. 

Because your wedding day only comes once you shouldn’t be going through a McDonald's style wedding planner who has tons of clients. Although, I do know few planners who do this well, but some not so much. Maybe it's cheaper to go that route but you need someone to be at the top of their game and quality starts to suffer when quantity becomes the priority. That's true in any case, unless you have a massive team in place but most of us are small business owners. Quality service is EVERYTHING to look out for when hiring a planner because we don’t provide a tangible product, so what we have to offer- aside from all that we physically do- is exceptional customer service. Choosing someone because they are cheaper isn’t going to land you a favorable experience. 

You can start to decipher the good from the bad in the beginning stages when you inquire. For example, are they answering in a timely manner, are they professional in their responses, did you connect with them personally, are they making you print, sign and then “fax” over contracts?! Oy! The person you hire (and this goes for any vendor or industry) should make the process as painless and seamless as possible for you. At the end of the day, my advice in any wedding conundrum is to hire the pro!!! I can’t stress that enough! 

Hire someone who values their work and knows their worth. Someone who takes their business serious and who’s taken the time to update their social media regularly, invested in a site that is easy for you to navigate through and has decent reviews. I say decent because you never know these days with paid reviewers or spam bots.

Here are the top FOUR questions to ask as you interview a potential coordinator or planner.

How many weddings a year do you take?
Do you have an assistant to help on my wedding day?
What processes do you use to keep yourself and us organized?
Do you do this full-time? 

And remember, we are interviewing you just as much as you are us. Some of us specialize in working with bride-zillas while others do our best to repel them. Some of us work with very, very busy couples and have set up our business model to accommodate those couples. Some of us specialize in design and make sure your wedding design is in line with our brand, so having a similar style is important. Some of us focus on the logistical and project management side of things and not so much the design. For more help on how to choose your planner, please email If you'd like more information on wedding planners, click here